Volunteer Services Assistant
Positions filled for Summer 2016
Must be at least 18 years old and interested in developing skills within Human Resources, Public Relations, Communications, Camp Logistics and Administration, and/or other related fields.
Functions and Responsibilities
• Collect, enter data into volunteer database, and file volunteer evaluations and paperwork weekly.
• Attend recruiting events with Volunteer Services Coordinator, as needed.
• Assist with administrative functions of opening and closing respite weekends for both CF & CEW.
o Opening, completed Monday prior to engagement:
Conducting confirmation phone calls to upcoming volunteers.
Gathering welcome packets.
Updating respite plans with volunteer contact information, dietary restrictions, and confirmation status.
o Closing, completed by Tuesday following engagement:
Collecting evaluations and scanning into volunteer database.
Transcribing evaluations to community partner forms.
Addressing and mailing Thank You postcards.
Posting earned hours in volunteer database.
Emailing community partners confirmation hours.
Emailing feedback form to all volunteers.
• Supporting Volunteer Services in on-boarding summer resident and respite volunteers.
• Responsible for assisting in managing volunteer database.
• Updating and creating online volunteer position postings.
• Complete research projects as assigned.
• Conduct weekly interviews with volunteers at all sites to gather information for various mediums. Take photos and scribe stories.
• Responsible for taking photos and video for Volunteer Services.
• Responsible for updating Volunteer Services social media accounts and working with True Friends seasonal marketing staff to share social media responsibilities.
• Assist Volunteer Coordinators with youth development activities, as needed.
• Become an active member of the camp and volunteer communities.
• Assist Volunteer Services Department staff with assigned duties, as needed.
• As an employee, you may also need to perform duties that involve a variety of physical challenges. Appropriate training will be given to ensure that correct techniques and precautions are used in this area.
These may include
1. Extreme heat or cold
2. High decibel noises
3. Physically exerting activities (walking, lifting, crouching, sitting for lengthy periods)
4. Exposure to ionizing/non ionizing radiation (from radios, walkie talkies, microwaves etc)
5. Physical aggression from campers who may display challenging behaviors
• You may also be exposed to some hazardous substances and harmful physical agents on a routine basis, meaning you may be exposed during the normal course of your work assignments. You will receive training on how to avoid illness or injury in this area.
These areas may include
1. Hazardous materials for cleaning (MSDS sheets available at each site)
2. Chemicals associated with protection of others (bug spray, sunscreen etc)
3. Environmental factors (Poison ivy, pollen, insect bites etc)
4. Gasoline or exhaust fumes from vehicles
5. Infectious agents such as blood or other bodily fluids
This job description is intended to describe the general nature of this job. It is not intended to be construed as an exhaustive list of all requirements for this position, nor does it constitute an employment agreement between the employer and employee. It is subject to change by the employer as the needs of the employer and requirements of the job change.