Human Resources Assistant
Positions filled for Summer 2016
The Human Resources Assistant should be a college student or graduate majoring in human resources, communications, or related field. Applicant must be 18 years of age.
Functions and Responsibilities
• Coordinate with other leadership staff to arrange travel for all seasonal employees.
o If 21 years of age, will be trained as an agency driver and expected to partake in transporting arriving and departing staff.
• Meet and greet new employees and help welcome them to camp.
• Complete and file all new employee paperwork. Make sure every new staff receives a welcome folder upon arrival.
• Complete evaluations of orientation sessions during big orientation week; compile a list of evaluation answers for review by Program Managers.
• Complete evaluations of leadership staff twice during the summer with counseling and program staff. Coordinate with supervisors to handle information confidentially.
• Attend Personal Improvement Plans (PIPs) done with Camp Friendship summer seasonal staff members to ensure consistency. Work with True Friends’ HR department to relay concerns.
• Attends morning leadership meetings to relay any concerns about counseling staff and coordinate orientation schedule.
• Assist with Sunday camper check-in.
• Is the “back bone” of orientation for staff arriving after camp has started. Leads orientation sessions and coordinates with leadership staff to provide trainers for each session. Will coordinate with leadership staff for space to teach sessions and supplies needed.
• Conduct stay interviews with staff – will develop based on best practices.
• Conduct exit interviews with all employees before they depart from camp, prepare returning staff packets and relay information to staff. Compile lists of information given during exit interviews.
• Develop and distribute packets for job opportunities based on True Friends partnerships for domestic/local staff.
• Work with Program Managers to distribute End of Summer Evaluations for seasonal staff members to fill out.
• Conduct interviews, reference checks and work with Program Manager to hire additional seasonal staff members, if needed.
• Assist with relief of counseling staff during each week as an as-needed basis.
• Assist leadership and program staff with their assigned duties on an as-needed basis.
• Assist with and plan staff recognition event with PR specialist and administrative staff.
• Provide tours for groups and/or individuals visiting the agency.
• To perform any miscellaneous duties as requested by the administrative staff.
• As an employee, you may also need to perform duties that involve a variety of physical challenges. Appropriate training will be given to ensure that correct techniques and precautions are used in this area.
These may include
1. Extreme heat or cold
2. High decibel noises
3. Physically exerting activities (walking, lifting, crouching, sitting for lengthy periods)
4. Exposure to ionizing/non ionizing radiation (from radios, walkie talkies, microwaves etc)
5. Physical aggression from campers who may display challenging behaviors
• You may also be exposed to some hazardous substances and harmful physical agents on a routine basis, meaning you may be exposed during the normal course of your work assignments. You will receive training on how to avoid illness or injury in this area.
These areas may include
1. Hazardous materials for cleaning (MSDS sheets available at each site)
2. Chemicals associated with protection of others (bug spray, sunscreen etc)
3. Environmental factors (Poison ivy, pollen, insect bites etc)
4. Gasoline or exhaust fumes from vehicles
5. Infectious agents such as blood or other bodily fluids
This job description is intended to describe the general nature of this job. It is not intended to be construed as an exhaustive list of all requirements for this position, nor does it constitute an employment agreement between the employer and employee. It is subject to change by the employer as the needs of the employer and requirements of the job change.